Diana Fiumara
Location
St. Cloud, FL (ET)
Education, Experience, and Certifications
Associate of Arts, Honors – Valencia College
Rollins College – Psychology coursework
6+ years of experience as an Executive Assistant supporting C-suite
10+ years of experience in startup and entrepreneurial environments across family office, aerospace, and wearable tech. Operational-minded, adaptable, and known for creating mental clarity for executives.
HubSpot Certifications: Sales Hub, Service Hub
What I Bring to Teams
Streamlined Communications
Slack, Microsoft Teams, Zoom
Implemented communication tools such as Slack and Teams to support internal communication
Established communication flow across teams, executives, and stakeholders
Supported meeting cadence, messaging, and follow up across platforms
Project + Initiative Support
Monday.com, Notion, Google Sheets, Microsoft Excel
Project coordination and timeline tracking
Task tracking and follow through across teams
Documentation and reporting using shared systems
Marketing + Brand Support
HubSpot Marketing Hub, Mailchimp, Canva, Meta Business Suite, Riverside
Social media posting and content support
Podcast and content coordination
Supported marketing efforts across teams and vendors
Event + Experience Support
Luma, Eventbrite
Event planning and logistics coordination
Guest and stakeholder experience support
Event execution and follow up
Executive Operations
Google Workspace, Microsoft 365, HubSpot, Slack, Zoom
Calendar management across multiple time zones
Establishing working rhythms and supporting leadership cadence
Trusted gatekeeper and liaison to executives, stakeholders, and teams
Team culture, onboarding support, and internal communication
Board and partner touch points
Comfortable learning new tools and adapting to different systems
Global Logistics
Kayak, Google Flights
Multi-city travel coordination and logistics
Executive scheduling and itinerary management
Event planning and coordination, including speaker panels
Reservations and booking management
Systems + Automation
HubSpot, Zapier, Google Forms, PandaDoc, DocuSign, ChatGPT
HubSpot CRM setup and organization
Intake forms, tracking, and follow up across the sales process
Document tracking, NDA processing, and hiring support
Strategic Partnership
HubSpot, Microsoft Teams, Monday.com, Google Workspace, Zoom
Communication and coordination with executives, board members, and strategic partners
Supported partnership initiatives, including launching a fund and crowdfunding efforts
Managed marketing vendors and supported meeting preparation and follow up
When I was 10, I wanted to be: Neurosurgeon
Go-to take out spot: Joy Japan
If I were to pick one show to re-watch 100 times it would be: MASH
Something that brings me joy: Sunshine
One meme that sums up my sense of humor:
Ready to meet your Advocate®?
Fill out our inquiry form and get ready to get some time back!
